AFA University On the Road Registration is Open for Minneapolis, MN December 7-8! Register Now for Minneapolis!
We're thrilled that you will be joining us as an exhibitor at the premier fence industry trade show. FENCETECH is where new products are launched, quality sales leads are gathered and long-lasting relationships are made. The information on this page will help you properly plan your experience at FENCETECH 2023!

Exhibitor Services Manual

The Exhibitor Services Manual (ESM) is a comprehensive resource for exhibitors to prepare for FENCETECH 2023. Inside, you will find forms to order booth services such as electricity, carpet, A/V, catering, and furniture. Also included is important information such as shipping, labor rules, etc.

Vendors in this manual are the only official vendors for FENCETECH 2023. If you are approached by companies not on this list, please let us know. 

Following are the items that your exhibit space rental includes:

Your exhibit space rental does NOT include: 

Access the Exhibitor Services Manual

 

Exhibitor Portal Access

Available to confirmed exhibitors only.

You will use the Exhibitor Portal to make payments, download invoices & receipts, update your booth contacts, make changes to your online company descriptions, etc.

Your primary logistics contact as designated by your company is the only person who has access to this portal. The portal can be accessed online, using the UserName and Password provided when you signed up. If you have any trouble accessing the portal, please contact us at FENCETECH@AmericanFenceAssociation.com or at (314) 561-6717.

Please note that this is a different system from your MyAFA Membership Portal.

Access the Exhibitor Portal

 

Move-In, Show & Move-Out Hours

Move-In Hours

Show Hours

Move-Out Hours

 

Registration & Housing

FENCETECH Registration is now open! American Tradeshow Services (ATS), our official registration company, will send an invitation email to the booth contact we have on file. The email will include a link to register your booth personnel and your personalized complimentary customer invitation code. Please note that you must register for FENCETECH before booking your room. After you register, you will receive a confirmation link to book your hotel. The official list of hotels can be found here

If you encounter any issues during the registration process, please contact ATS at (985) 240-5511 or at questions@american-tradeshow.com. ATS customer support is available Monday through Friday, 8:00 AM - 5:00 PM.

Unless your company is a Bronze, Silver, Gold or Platinum sponsor, exhibitors receive two (2) complimentary booth personnel registrations per 10'x10' booth or 100 square feet of space. These registrations provide access to the show floor during move-in, show hours & move-out, as well as the show floor happy hour, keynote session and annual meeting. Additional registrations can be purchased for a fee.

HOUSING SCAM ALERT: We are hearing that some of our exhbiitors have received calls from companies claiming to be in charge of handling hotel reservations for the show. FENCETECH does not use third-party housing companies and these calls are not authorized by the AFA or FENCETECH. All official registration & housing communication will come directly from AFA or our registration partner ATS. If the email did not come from either of these sources, then it will not be a legitimate source of information. If you receive solicitations for housing reservations, please send an email to FENCETECH@AmericanFenceAssociation.com.

 

According to a study conducted by the Center for Exhibition Industry Research (CEIR), sposnorships can increase booth traffic by 104% - generating more traffic, more leads and more value for your marketing dollar! Optimze your exhibiting investment and increase your ROI by choosing the perfect pre-made package, or work with our sales team to create a custom package from the many exciting options were are offering this year. 

View Sponsorship Opportunities

Ready to lock in your opportunity? Complete the 2023 Sponsorship Agreement and return it to FENCETECH@AmericanFenceAssociation.com. Or, call us at (314) 561-6717. 

 

Important Exhibitor Forms

The following forms have been pulled out for your convenience. 

 

Insurance

Insurance is Required for ALL Exhibitors

All exhibitors are required to have general liability coverage from an insurance company in good standing, with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate.

This insurance must be in force during the lease dates of the event, February 27 - March 5, 2023, with American Fence Association (4100 International Parkway, Suite 2400, Carrollton, TX 75007) as the certificate holder and as additional insured.

Have coverage? Please forward your proof of insurance to: FENCETECH@AmericanFenceAssociation.com.

Need coverage? Buy for just $84 from our partner Rainprotection Insurance Solutions.

Exhibitor Insurance

 

Important Dates

TBD: 

Monday, October 3, 2022

Friday, December 9, 2022

Wednesday, December 21, 2022

Friday, January 27, 2023

Monday, January 30, 2023

Monday, February 20, 2023

Monday, February 27, 2023

Tuesday, February 28, 2023

Friday, March 3, 2023

 

Important Contacts

FREEMAN
Phone (888) 508-5054
ExhibitorSupport@freeman.com

 

Oklahoma City Convention Center
100 Mick Cornett Dr.
Oklahoma City, OK 73109
Phone (405) 768-4040
info@okc-cc.com

 

Electrical & Internet Services
Phone (405) 768-4616
ExhibitorServices@OKCConventionCenter.com

 

Encore (Audio-Visual)
Phone (405) 320-3220
Zachary.Marston@EncoreGlobal.com

 

American Tradeshow Services (Lead Retrieval)
Phone (985) 240-5507
orders@american-tradeshow.com

 

Rain Insurance Solutions (Liability Insurance)
Phone (800) 528-7975
Sales@RainProtection.net

 

American Fence Association/FENCETECH
Jim Hawarden, CEM
Phone: (214) 264-3818
fencetech@americanfenceassociation.com 

 

Exhibitor Newsletter Archive

Every month, we send out an informative newsletter to all of our exhibitors. These are archived below:

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