FENCETECH 2023 Already Exhibiting

Exhibitor Services Manual

The Exhibitor Services Manual (ESM) is a comprehensive resource for exhibitors to prepare for FENCETECH 2023. Inside, you will find forms to order booth services such as electricity, carpet, A/V, catering, and furniture. Also included is important information such as shipping, labor rules, etc.

Vendors in this manual are the only official vendors for FENCETECH 2023. If you are approached by companies not on this list, please let us know. 

Following are the items that your exhibit space rental includes:

• Company ID sign with company name and booth number (for in-line/non-island booths)
• 8' high black draped back wall (for in-line/non-island booths)
• 3' high black draped side rails (for non-corner in-line/non-island booths)
• Company and Product Listing on the FENCETECH 2023 online floor plan and exhibitor directory
• Company and Product Listing within The Voice, the official print publication of FENCETECH 2023 (if completed by December 9, 2022)
• Two (2) booth personnel show badges per 10' x 10' booth space. Additional personnel badges can be purchased for $25 per person.
• Online Exhibitor Services Manual.

Your exhibit space rental does NOT include: 

• Floor covering. Booth carpet or other appropriate floor covering is required for all exhibits. You may bring your own floor covering with you, or you may rent it from our general services contractor, Freeman.
• Exhibitor Insurance. All exhibitors are required to have general liability insurance coverage from an insurance company in good standing, with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate. If you do not have this coverage, we have negotiated a $84 rate from our insurance partner, Rain Protection Insurance Solutions.
• Electrical outlets or access to electricity. This may be ordered through the Exhibitor Services Manual.
• Material handling/Freight delivery. You can work directly with Freeman on this.
• Booth cleaning. Freeman provides aisle cleaning each night and once before the show opens. If you would like to purchase cleaning for within your booth, please order this through the Exhibitor Services Manual.
• Lead retrieval services. ATS is the official provider of lead retrieval services, and you can order this through the Exhibitor Services Manual.

Access the Exhibitor Services Manual

Exhibitor Portal Access

Available to confirmed exhibitors only.

You will use the Exhibitor Portal to make payments, download invoices & receipts, update your booth contacts, make changes to your online company descriptions, etc.

Your primary logistics contact as designated by your company is the only person who has access to this portal. The portal can be accessed online, using the UserName and Password provided when you signed up. If you have any trouble accessing the portal, please contact us at FENCETECH@AmericanFenceAssociation.com or at (314) 561-6717.

Please note that this is a different system from your MyAFA Membership Portal.

Access the Exhibitor Portal

Move-In, Show & Move-Out Hours

Move-In Hours

• Monday, February 27: 8:00 AM - 5:00 PM (Platinum/Gold/Silver/Bronze Sponsors only)
• Tuesday, February 28: 8:00 AM - 5:00 PM (All Halls/All Exhibitors)
• Wednesday, March 1: 8:00 AM - 10:00 AM (All Halls/All Exhibitors, Final Setup Within Booth Space Only)

Show Hours

• Wednesday, March 1: 12 Noon - 4:00 PM, Opening Happy Hour on the Show Floor from 4:00 PM - 5:30 PM
• Thursday, March 2: 10:00 AM - 5:00 PM
• Friday, March 3: 10:00 AM - 1:00 PM

Move-Out Hours

• Friday, March 3: 1:00 PM - 9:00 PM (Please note that all items must be removed from the floor by 9 PM 03/03/23)

Registration & Housing

FENCETECH Registration is now open! American Tradeshow Services (ATS), our official registration company, will send an invitation email to the booth contact we have on file. The email will include a link to register your booth personnel and your personalized complimentary customer invitation code. Please note that you must register for FENCETECH before booking your room. After you register, you will receive a confirmation link to book your hotel. The official list of hotels can be found here. 

If you encounter any issues during the registration process, please contact ATS at (985) 240-5511 or at questions@american-tradeshow.com. ATS customer support is available Monday through Friday, 8:00 AM - 5:00 PM.

Unless your company is a Bronze, Silver, Gold or Platinum sponsor, exhibitors receive two (2) complimentary booth personnel registrations per 10'x10' booth or 100 square feet of space. These registrations provide access to the show floor during move-in, show hours & move-out, as well as the show floor happy hour, keynote session and annual meeting. Additional registrations can be purchased for a fee.

HOUSING SCAM ALERT: We are hearing that some of our exhbiitors have received calls from companies claiming to be in charge of handling hotel reservations for the show. FENCETECH does not use third-party housing companies and these calls are not authorized by the AFA or FENCETECH. All official registration & housing communication will come directly from AFA or our registration partner ATS. If the email did not come from either of these sources, then it will not be a legitimate source of information. If you receive solicitations for housing reservations, please send an email to FENCETECH@AmericanFenceAssociation.com.

Increase Your Visibility: Become a Sponsor!

According to a study conducted by the Center for Exhibition Industry Research (CEIR), sposnorships can increase booth traffic by 104% - generating more traffic, more leads and more value for your marketing dollar! Optimze your exhibiting investment and increase your ROI by choosing the perfect pre-made package, or work with our sales team to create a custom package from the many exciting options were are offering this year. 

View Sponsorship Opportunities

Ready to lock in your opportunity? Complete the 2023 Sponsorship Agreement and return it to FENCETECH@AmericanFenceAssociation.com. Or, call us at (314) 561-6717. 

Important Exhibitor Forms

The following forms have been pulled out for your convenience. 

• Exhibitor Services Manual - Freeman
• Exhibitor Rules & Regulations
• AV Order Form - Encore
• Electrical Order Form - Convention Center
• Internet Order Form - Convention Center
• Lead Retrieval Form - American Tradeshow Services
• Insurance Order Form - Rainprotection (See below)
• Photography Form - Universal Image
• Ad Hoc Meeting Space Request Link
• EAC Form
• Exhibitor Documents
  • 2023 Exhibitor Prospectus
  • 2023 Exhibit Space Contract
  • 2023 Sponsorship Opportunities
  • 2023 Sponsorship Agreement
  • 2023 Exhibitor Social Media Kit

Insurance

Insurance is Required for ALL Exhibitors

All exhibitors are required to have general liability coverage from an insurance company in good standing, with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate.

This insurance must be in force during the lease dates of the event, February 27 - March 5, 2023, with American Fence Association (4100 International Parkway, Suite 2400, Carrollton, TX 75007) as the certificate holder and as additional insured.

Have coverage? Please forward your proof of insurance to: FENCETECH@AmericanFenceAssociation.com.

Need coverage? Buy for just $84 from our partner Rainprotection Insurance Solutions.

Exhibitor Insurance